3rd MAY 2027

FULL GUIDE FOR TRIATHLON

COMPETITORS MUST READ THE FOLLOWING IMPORTANT INSTRUCTIONS (see separate tab for TriStart / Tristar Guide)

​Entry process & swim time:

This is all online via the StuWeb portal via the various entry links on this site. It is important please you register an accurate estimate of your swim time so the swim can run smoothly.

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"Club" name (on entry):

Equally important is that you enter under your "club" name if you want your results to be included in the TESE Senior Series (if / when we know our Sprint Triathlon is approved).

 

Venue:  

Tonbridge School, Tonbridge, Kent. TN10 3AD

The event is sanctioned by the British Triathlon and a BT Official will be in attendance.

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Race passes:

All competitors MUST have a race pass either bought via the Stuweb online entry process or by virtue of any athletes already being “competitive” members of British Triathlon (membership numbers will be requested in the entry process). This provides required insurances.

No Race Pass = No Racing!

 

Car parking:

Please note that due to the popularity of the event, there is no competitor parking on site. Please follow the directions given by the marshals and follow the signs to the designated town centre car parks.  These car parks are located at The Castle, The Ivy House pub, Town Swimming Pool, plus more car parks in the centre of town (perhaps a 10-minute walk from the venue).

​The Registration point is signposted in Tonbridge School Sports Centre.

Drop off points (2 minutes wait time) are available in Dry Hill Park Road at Hilden Grange School (north bound) and Cowdray House (south bound) if athletes are seeking a shorter walk to the venue.

 

British Triathlon Competition Rules:

Please take time to familiarise yourself with the rules under which this triathlon operates: https://www.britishtriathlon.org/competitionrules

 

Timings:

Start times will be confirmed a few days before the racing with very approximate timings as follows:

• Standard Triathlon: start from c.7am

• Sprint Triathlon (& dual events): start from c.8.30am

 

​Registration:

Race day Registration will take place in the Sports Centre, Tonbridge School and we ask athletes to register 45-60 minutes before their advised start time.

Race Passes will be checked.

Please leave your bike in the supervised cycle rack outdoors near the small car park adjacent to Registration whilst registering. At Registration, you will collect your Race Number, bike identity stickers, and safety pins and your race number will be applied to your arm. You may use a Race Number belt if you wish.

Note you will not be permitted to register outside of your given Registration time period.

Once registered please head to Bike Check prior to racking your bike in Transition.

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Race Number:

Race Numbers should be worn so as to be visible from the rear during the cycle discipline and from the front during run discipline. Failure to display your race number correctly could result in a penalty.  Body marking for the swim discipline will take place when you collect your race numbers etc. You will not be permitted into transition without revealing your body marking.

 

Changing rooms / toilets:

It is ideal if athletes arrive “race ready” but changing rooms will be allocated to athletes (see signs in sports centre lobby).

Toilets will be signposted.

Tonbridge Lions Club / Tonbridge School does not accept responsibility for any property lost or stolen, so please look after your own property.

 

Timing Chip issue:

No later than 15 minutes before start time, athletes report to the lobby area outside the pool at pool level “swim ready”.

Timing Chips will be issued here – please check its number corresponds to your race number prior to fitting it securely to the left ankle (check it is fitted well). For the duration of the event, the Timing Chip is your responsibility. There may be a charge levied if you fail to return your chip at the end of the event.

UNDER NO CIRCUMSTANCES SHOULD YOU GO NEAR ANY TIMING MAT WHILST WEARING YOUR TIMING CHIP UNLESS YOU ARE ACTUALLY COMPETING. IF YOU ACCIDENTALLY DO SO PLEASE ADVISE A TIMING OFFICIAL.

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Briefings:

Briefings will be given to the “swim ready” athletes in groups on poolside whilst waiting to start the swim (Duathletes will be briefed “run ready” in the pool lobby where timing chips were given out. Duathletes will then be escorted down to their on-field start location after their briefing).

Regardless of the pre-race briefing:

• You need to read these notes prior to the race day and familiarise yourself with the arrangements before your arrival at the race.

• It is your responsibility to ensure that you are aware of the layout of the School, Sports Centre, Run and Cycle courses.

• Plans of Transition and the school layout form part of this briefing and include transition routes between each of the elements

• You are reminded that the Race Official’s decision is final 

•  In designated ladies’ toilets / changing rooms there are period products available

 

Swim:

The start of all events, apart from the Duathlon, is with a swim in a 6-lane pool, with a maximum of 3 swimmers per lane swimming clockwise / anti-clockwise as directed. There are anti-wave lane ropes and starts will be in waves as lane space becomes free. There are volunteer lap counters to assist swimmers.

No tumble turns are allowed.

Some rules: No tumble turns are allowed. Overtaking mid-length only if safe to do so.

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​Transition:

UNDER NO CIRCUMSTANCES WILL ANY PERSON BE PERMITTED TO ENTER TRANSITION OTHER THAN REGISTERED COMPETITORS. No mobile phones, MP3 players, iPods or earphones are permitted within the transition area. Checks will be undertaken before entry to Transition is permitted.  Please wear your helmet correctly adjusted before arrival at the check point. The bike check will be visually undertaken to ensure that it is roadworthy and you will be requested to demonstrate that the brakes work.  Please ensure that bar end plugs are in place. Your numbers should be displayed on the cycle, helmet and bag.

Racking will be numbered and only 4 bikes will be racked on each span.

Access to and from transition will not be permitted without revealing your body marking. 

Under BTF rules, competitors should only bring into transition what is needed - however a small bag can remain with your bike. An area will be designated in Transition for you to store a bag containing all other belongings. It is important to be aware of those around you in transition as the race will be underway when most of you arrive. You are advised to orientate yourself and to make a note of where the 'Entry' and 'Exit' points are in Transition area and listen to instruction given by officials. Athletes will be expected to adhere to BT rules which can be found in the BT Handbook and BT website.

2026 Towel Rule: on p22 7.1 z it says: "Towels may not be used to mark space, but a small flannel sized towel no more than 12” x 12” may be used in Age-Group events only, that contain a swim element. The flannel must be placed either in the competitor’s shoes at all times, or if they are using the same shoes for all elements, must be rolled up and then placed directly under the horizontal bar of the transition racking, or box if supplied".​

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Cycle route:

It is the responsibility of all cyclists to obey the rules of the Highway Code. This will include following the foot down rule at stop junctions. There is only one on our course and that is shortly after the start when turning left onto Shipbourne Road. 

Some rules: This is a no-drafting event - see BT rules.

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Run route (see below):

Is entirely in the school grounds, flat and with the finish on the running track. There is a water station at the start/end of each run circuit.​

 

Medals:

All athletes will receive a medal on completion.

 

Winners’ trophies:

Will be awarded asap, after race completion, to winners in:

Standard & Sprint Triathlons (24 trophies):

Male & female:

• Senior (15-39yrs for Sprint Tri / 17-39yrs for Standard Tri)

• VET 40: 40-49yrs

• VET 50: 50-59yrs

• VET 60: 60-69yrs

• VET 70: 70-79yrs

• VET 80: 80-89yrs

Duathlon, Aquathon & Aquabike (6 trophies - no age split):

• Male winner

• Female winner

Relay (1 trophy - no age / gender split):

• Winning team only

 

​Medical notes:

The responsibility for ensuring that you are physically and medically fit to participate in this event lies with you, the runner. It is crucial that you take a careful, honest assessment of your health before committing to the race. You should ensure that you are in appropriate physical condition to compete, particularly if you have any underlying health conditions, a history of medical problems, or if you are currently experiencing any symptoms that might impair your performance or well-being.

If you have any medical conditions that could affect your participation, including, but not limited to, heart conditions, asthma, epilepsy, diabetes, or allergies, it is essential that this information is communicated to the event organisers and the on-site medical team. If you have any doubts about your ability to participate due to your health, or if you are unsure whether it is safe for you to take part, you should seek professional advice from your GP or healthcare provider before the event. Your health and safety must always come first.

In addition, if you are currently taking any medication, whether it is for a chronic condition or for an occasional issue, you should inform the event organisers and the medical team in advance. This allows the medical team to be prepared should you need assistance during the event.

Rest assured that all medical information you provide will be kept strictly confidential. It will only be shared with the event’s medical team, and only for the purpose of providing you with the safest possible care should an emergency arise.

 

Medical information:

A qualified medical team, with expertise in both trauma and medical emergencies, will be stationed throughout the event site and along the course. The team is equipped to handle a wide range of medical conditions, including serious medical emergencies, injuries, and conditions that might arise during the event. The medical team will be available before, during, and after the race, ensuring that you are supported at every stage of the event.

The medical team will have access to the necessary equipment, including defibrillators, oxygen, stretchers, and other advanced medical tools to manage emergencies and provide care on the spot. In addition to the medical team, there will be designated first-aid stations along the route. These stations will be clearly marked, and staff will be available to offer immediate assistance if required.

It is essential that you complete the medical information section on the back of your race bib prior to the event. This allows the medical team to have the necessary details in case of an emergency. The information should include:

• Any pre-existing medical conditions.

• Details of any medication you are taking.

• Known allergies.

• Any other relevant health information that may affect your race performance or health during the event.

This information will enable the medical team to deliver the most effective care should you need assistance.

 

Are you fit to compete?

There is absolutely no pressure to compete in this event. If at any point during the lead-up to the race or during the event itself you feel unwell, fatigued, or unable to continue, we strongly encourage you to stop and seek medical advice. Your health and safety are far more important than completing the race. There is no requirement or expectation for you to finish the race, regardless of sponsorship or fundraising commitments.

It is essential to listen to your body. If you are experiencing symptoms of illness such as fever, muscle aches, shortness of breath, chest pain, or dizziness, we recommend that you do not race. In particular, if you are suffering from gastrointestinal symptoms (e.g. diarrhoea, vomiting), it is crucial that you avoid participating to reduce the risk of transmission to others and to protect your own health.

Please also consider that participating in a race while you are unwell, particularly if you have a viral infection, can compromise your immune system and prolong your recovery time. Additionally, viral illnesses can be passed on to others, especially in crowded environments like those at race events. Therefore, if you have any symptoms of viral illness, including cold and flu symptoms, we advise against racing.

In addition to physical illness, stress, fatigue, or inadequate rest in the days leading up to the event can also hinder your performance or pose a risk during the race. If you are feeling exhausted, run down, or have not properly trained, it may be best to reconsider participating.

Ultimately, remember that the race is only one part of your fitness journey. Prioritise your long-term health and well-being over the short-term goal of finishing the race.

 

What if I normally take medication?

Many participants take medication for various health conditions, and in most cases, this will not disqualify you from competing. However, it is essential that you inform both the race organisers and the medical team about any medications you are currently taking. This is particularly important if the medication could affect your physical performance or if you may require access to the medication during the event.

Important considerations include:

• Asthma inhalers: If you are asthmatic and use an inhaler or any other form of asthma medication, make sure you carry it with you during the race. Inform the medical team about this medication and the dosage in case assistance is needed.

• Diabetes: If you have diabetes, please inform the organisers and ensure you carry your diabetes medication (insulin, oral medication, etc.) and monitoring equipment (e.g. glucose meter). Low blood sugar (hypoglycaemia) is a particular concern in endurance events, so ensure that you have the necessary supplies to manage your condition.

• Blood pressure and heart conditions: If you are taking medication for high blood pressure, heart conditions, or any other cardiovascular-related issues, please make the medical team aware of this in advance. In some cases, the stress of a race can cause adverse effects, and it is important to have this documented to ensure swift and appropriate medical care if needed.

• Antihistamines and allergy medications: If you are taking antihistamines or any other allergy medications, it is essential that the medical team knows this. Some medications can cause drowsiness or affect your reaction times, which could increase your risk during the event.

All medications should be clearly labelled, and we recommend you carry them in a secure and easily accessible manner, such as in a race belt or pouch.

If you are uncertain about whether to participate or how your medication may impact your ability to race, please consult with your healthcare provider or GP well in advance of the event. Remember that keeping the medical team informed of your medication needs will allow them to provide the best possible care if an emergency arises.

 

Avoid dehydration:

Hydration is critical for performance and safety during the event. Dehydration can lead to severe complications such as heatstroke, kidney failure, dizziness, confusion, muscle cramping, and in extreme cases, death. Proper hydration is essential, both during the race and in the days leading up to it.

Here are some guidelines for staying hydrated:

• Water intake: Drink small, regular sips of water throughout the race. Dehydration can sneak up on you, so it's better to hydrate before you feel thirsty. However, do not overhydrate, as excessive water consumption can lead to a rare but serious condition called hyponatremia (low sodium levels in the blood), which can also be dangerous.

• Electrolyte drinks: Consider drinking electrolyte solutions or sports drinks, especially if the event is long or held in warm conditions. These drinks help replace sodium, potassium, and other electrolytes that are lost through sweat. Electrolytes are essential for muscle function and can help prevent muscle cramps and fatigue.

• Carbohydrate consumption: As you run, your body will burn carbohydrates for fuel. If you are participating in a longer event (e.g., half-marathon or marathon), consider using energy gels, chews, or bars that contain both carbohydrates and electrolytes. These will help maintain your energy levels and prevent fatigue during the race.

• Post-race hydration: After the event, it is crucial to rehydrate. Make sure to drink water and electrolyte solutions to replace the fluids and minerals lost during the race. This will help with muscle recovery and prevent post-race cramping.

Signs of dehydration to watch out for include:

• Dry mouth or sticky feeling in the mouth

• Dark yellow urine or infrequent urination

• Fatigue, dizziness, or light-headedness

• Cramping, particularly in the legs or stomach

After the race, make sure to hydrate progressively over the following hours, and consume a balanced meal that includes both protein and carbohydrates to support your recovery.

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My Tri Ranking:

We are pleased to now be a My Tri Ranking certified event. This means results will be sent to My Tri Rankings and you can review where you “rank” against other athletes of all levels / capabilities.

 

Inclusivity:

Please note the following in our endeavour to be wholly inclusive:

• We follow British Triathlon’s Equity, Diversity & Inclusion policies: britishtriathlon.org/about-us/governance/equality-diversity-inclusion

• Deferrals: For reasons of proven pregnancy / postpartum we can, on application, defer individual entries for up to 2 years.

• We do not provide extra-large swim hats to accommodate “large” hair, braids etc… If you require this, please make contact and we can arrange.

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In Summary:

• Your safety and well-being are the priority. Do not race if you feel unwell or are unsure about your health.

• Be sure to inform the medical team of any medical conditions, medications, or allergies.

• Drink regularly throughout the race, maintain electrolyte balance, and ensure adequate hydration before, during, and after the event.

• The medical team is available to assist you at any time during the event. Do not hesitate to seek help if needed.

• We are now partners with Women in Triathlon, please follow this link to see what they do        https://www.womenintriuk.org/event-partnerships

Good luck, stay safe, and remember to prioritise your health above all else!

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Route

View https://ridewithgps.com/routes/45548337

​ https://strava.app.link/bQNrLCqXt0b

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